Managing Community Engagement - Structuring the event

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Structuring the event

The basic design and structure of your event will depend on the objectives you are seeking to achieve and the type of process you are using. The basic elements of a group process are outlined below. To gain an understanding of how this process might translate to an agenda, refer to this example PDF (19KB).

Session activities	Responsible person
Introduction Welcome and acknowledgement of traditional owners of the land Session objectives Clarification of what will happen as a result of the session Management of expectations Positive focus of the session Introduction of facilitator	Departmental officer
Session clarity Session outline Participant questions and feedback	Facilitator
Introductions Introductions so that group members know who is in the room and what/who they are representing	Facilitator/group
Issue clarity Clarification of the issue to ensure that all members have a shared understanding of the issue/s involved	Facilitator/Group
Analysis Analysis of potential options – could include community analysis	Facilitator/Group
Option generation Development of potential options to deal with the issue	Facilitator/Group
Synthesis What are the priorities in these options that the group can agree to?	Facilitator/Group
Action planning What actions need to be taken to achieve the priority options?	Facilitator/Group
Success measurement How will the actions be implemented and success measured?	Facilitator/Group
Next steps What are the 2–3 things this group will commit to as a result of this session?	Facilitator/Group
Close	Departmental Officer

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